FAQ

​

Frequently Asked Questions

 

Before deciding to contact the organizing committee of Bandung UADC 2018, please browse the following FAQ first.

For general inquiries, email the tournament convenor at yosephine.gah@gmail.com.

For registration inquiries, email the registration team at rego.bandunguadc2018@gmail.com.

 

1. Who is organizing Bandung UADC 2018?​

Bandung UADC 2018 is organized by the Broadway Entertainment Group and Student English Forum Institut Teknologi Bandung (SEF ITB).

 

2. When will Bandung UADC 2018 take place?

Bandung UADC 2018 will take place from 27 May to 2 June 2018. Click here for general agenda.

 

3. What debate format is used in Bandung UADC 2018?

Bandung UADC 2018 applies the Asian Parliamentary debate format, where two teams of three debaters go against each other in each match-up before an adjudicating panel throughout the tournament. The number of adjudicators in the panel will vary in each round. There will be 8 Preliminary Rounds before the Octofinals, Quarterfinals, Semifinals, and Grand Final.

 

4. Will there be break rounds for EFL teams in Bandung UADC 2018?

Yes. Verified EFL teams that do not break the open brackets are eligible to proceed to the EFL Outrounds. The amount of EFL teams eligible to break will be determined according to the UADC constitution.

 

5. How do I register my team as an EFL team?

There will be an announcement during the second day of UADC, publishing forms to register yourself as an EFL speaker that’ll be verified by UADC Language officer. If everyone in your team passes as an EFL speaker, your team is automatically registered as an EFL team.

 

6. Is there a tournament team cap?

Yes. Bandung UADC 2018 will see a maximum of 80 teams competing for the title.

 

7. How many teams can my school send in one delegation?

Each delegation is allowed to register up to 5 teams with the first 2 teams going directly into the Main List and the remaining 3 teams put into the Waiting List along with any other teams registered after the 80-team Main List cap is filled out.

 

8. Is my delegation required to have any adjudicator?

Yes. Bandung UADC 2018 implements an N1 adjudicator policy, meaning that for every N number of teams being sent by a delegation, there must be an N number of adjudicators in the same delegation. For example, if you send 3 teams, you will have to also send 3 adjudicators. This is to ensure an adequate, diverse, and representative pool of adjudicators.

 

For clarity:

• If you’re sending 2 teams, your delegation must at least consist of 8 individuals (3 debaters in each team and 2 official adjudicators). If you’re sending 3 teams (contingent on the three teams getting into the Main List), your delegation must at least consist of 12 individuals (3 debaters in each team and 3 official adjudicators).

• If you’re planning to send 2 teams, you can send more than 2 adjudicators. Please indicate this in your registration by filling in the Adjudicators box.

• There is no exception to this policy. If your delegation does not have any adjudicator, your teams will be ineligible to compete.

 

9. I missed the registration deadline. Can I still register?

We may accept your registration depending on the situation. However, if you register after the registration submission period has passed (meaning teams are already invoiced and/or making their registration fee payment to secure their participation), you will end up at the bottom of the Waiting List. This will significantly diminish your chance to participate as there is an 80-team cap in place. We advise all interested participants to adhere to the registration timeline to avoid such inconvenience.

​

10. How do the teams in the Waiting List get promoted into the Main List?

The registration team will inform all participants periodically of the Main List and Waiting List compositions. When a slot opens up in the Main List, the team listed #1 in the Waiting List will be promoted into the Main List and so on. Order in which each team is listed in the Main List and Waiting List is based on (1) time of registration submission and (2) inclusiveness policy.

 

How does this work?

If by the end of the registration phase (19 February 2018) we still have slots left, we will allocate it to the teams on waiting list on first come first serve and inclusiveness policy. Promoted teams will be announced sometime between 19 - 23 February 2018.  

 

If any teams do not complete their first payment phase in due time (16 March 2018), their slots will be vacated and subsequently allocated to the teams on the waiting list. Promoted teams will be announced somewhere between 16 - 23 March 2018.  Teams that are promoted to the main list at this stage will have to complete all of their payment by 13 April 2018 (Second Payment Phase)

 

To ensure inclusivity in our pool of participant, we will prioritize all third teams of every institution to be promoted to the main list before promoting any of the fourth or fifth teams. To illustrate, if we have 3 open slots, and our waiting list consist of A3, A4, A5, B3, B4, B5, C3, C4, C5 in the order of registration, then the slots will be given to A3, B3, and C3 instead of A3, A4, and A5. If any first and second teams do not get direct entrance into the Main List, they will be prioritized ahead of third teams. Order in which each team is particularly listed on the lists correspond with the registration submission timestamp recorded by our system.

 

11. I identify as Asian but I am not attending any university located in Asia. Am I eligible to compete?

No. Only active students enrolled in university level institutions are eligible to compete in Bandung UADC 2018.

​

12. I do not identify as Asian but I am attending a university located in Asia. Am I eligible to compete?

Yes. Students of any ethnicity, race, gender, sexual orientation, religion, or any other identification are allowed to compete in Bandung UADC 2018 as long as they are enrolled in university level institutions situated in Asia.

​

13. My school wishes to send a delegation to compete in Bandung UADC 2018. How do we register the teams in our delegation?

Each delegation is only required to register once to compete in Bandung UADC 2018. Click here to submit your registration. Follow the instructions provided on the registration page. One representative from the delegation can register the entire delegation by specifying the numbers of teams, adjudicators, and observers the delegation will consist of.

 

14. I have already submitted my registration. What do I do next?

If your registration was successful, you should be receiving a confirmation email from our registration team to verify the information you have provided. If you do not receive any email from the registration team 48 hours (2 days) after submitting your registration, please contact the registration team in case your registration was not recorded by our system properly.

 

15. How much do I have to pay to participate in Bandung UADC 2018?

Whether you are participating as a debater, coach, adjudicator, independent adjudicator, or observer, each individual will be charged 280 US Dollar.

 

16. What does my registration fee cover?

Your registration fee covers accommodation for 6 nights with check-in date on 27 May 2018 and check-out date on 2 June 2018, meals for the duration of the tournament (breakfast, lunch, and dinner) starting from dinner on 27 May 2018 up to dinner on 2 June 2018, welcome pack (goody bag), and daily social events (including limited free beverages in). Further details will be made available for your convenience at a later date when we have final data of participants.

​

17. I wish to arrange my own accommodation. Can I get a reduced participation fee?

No. Regardless of whether or not you stay in the accommodation we provide for you, you will be charged 280 USD nonetheless. We appreciate your understanding on this matter.

​

18. Is there any promotional rate for participants who wish to extend their stay at the hotel?

There is. The promotional rate will be 600,000 IDR / night (or equivalent to around 45 USD) for the Deluxe Room. 

 

19. I have specific dietary restrictions. Who do I inform about this?

We would send personal data form to gather information about each individual participating in Bandung UADC 2018 as soon as the list of competing teams are final.

 

20. Where will we stay during Bandung UADC 2018?

All participants will be provided 4-star accommodation at The Holiday Inn throughout Bandung UADC 2018.

 

21. I do not want to share a room during my stay in Bandung. How do I apply for a single room at the tournament accommodation?

You can flag this specifically to the registration team upon issuance of an invoice. Additional charges of 130 USD will be incurred on top of the regular 280 USD registration fee per person for single room accommodation, bringing the total to 410 USD.

 

22. Can I make the payment in a currency that is not the US Dollar?

To avoid confusion and minimize room for disputes, we expect participants to make their payment in US Dollars, with an exception for Indonesian teams wishing to pay in local currency. The adjusted registration fee in Indonesian Rupiah is 3,780,000 IDR (fixed conversion rate of 13,500 IDR per USD; accounting foreign exchange volatility).

 

23. Can I make the payment in cash upon arrival in Bandung?

Unless there are extreme circumstances preventing you from making international bank transfer, we are not accepting cash payment upon arrival. We reserve the rights to make decisions given that you provide us valid and sufficient information to back your claims.

 

24. How can I make my payment?

You will have to transfer your registration fee before the deadline to our bank account (details will be given along with your invoice. Please make sure that you ask your bank to transfer us the full amount, and pay the transfer fee during upon your transaction. Unfortunately, we do not accept payment via credit card or PayPal.

 

25. I accidentally transferred the wrong amount of registration fee. What do I do?

Please contact the registration team immediately and specify what happened with valid proof of the payment you made.

 

26. When and how do I make payment of the registration fee?

Our registration team will communicate with your institution’s representative by email or other means of communication when necessary to guide you through the process. Unless an invoice has been issued to your delegation, do not make any payment.

 

27. My delegation is sending more than one team. We want to make payment of our registration fee separately for each team. Can we do that?

While we strongly suggest against it, we will try to accommodate it if no other viable alternative is available. Please make sure to coordinate with our registration team and specify your conditions accordingly.

 

28. Can I apply for any discount or scholarship to reduce the cost of my registration fee?

No. We are not providing any discounts or scholarships to attend Bandung UADC 2018. We would, however, be happy to provide invitation and/or endorsement letters to support you should you wish to seek financial aid from any third parties.

 

29. I failed to meet the deadline of payment specified by my invoice. What do I do?

Please contact the registration team immediately. Keep in mind that failure to comply with the terms specified in the invoice may result in your delegation losing the slots your teams have previously secured in the Main List to other teams in the Waiting List. The organizing committee reserves the rights to demote a team from the Main List and subsequently promote a team from the Waiting List when the situations call for it.

 

30. Someone contacted me instructing to make payment for the registration fee incurred to cover my delegation’s participation in Bandung UADC 2018. How do I know they are coming from the organizing committee and not anyone else pretending to be the organizing committee?

Our registration team will inform you of each step of the registration process from the aforementioned email address provided on the introduction part of this FAQ. If, for any reasons, you find any email claiming to be Bandung UADC 2018 organizing committee suspicious, you can confirm with the convenors of the championship. Take these cautionary steps only if you are 100% certain you have any reasons to be suspicious. The organizing committee cannot be held responsible for any losses caused by any third parties.

 

31. How do I travel to Bandung?

There are multiple choices of travel to reach Bandung. These are the primary hubs of transportation in Bandung for your convenience. You are responsible to arrange your own round-trip travel.

• Airport: Husein Sastranegara International Airport

• Train Station: Hall Station

• Bus Terminal: Leuwi Panjang Bus Terminal

 

If you plan to be arriving at Soekarno-Hatta International Airport in Jakarta, you can travel to Bandung with the bus we’re providing at an extra cost of 12 USD (162,000 IDR should you wish to pay in local currency).

​

32. How do I reach the venue upon arrival in Bandung?

There will be airport pick-up for those who’ll be arriving at Husein Sastranegara International Airport in Bandung. We will compile a list of your arrival time and location during personal information submission period.

 

33. Is there any specific dress code for the tournament?

Except for the socials and gala dinner, you are free to dress appropriately to your comfort. Future announcement will be made on specific dress code for the socials and gala dinner.

 

34. How do I receive updates about the tournament?

Announcement will be made regularly on our website, Facebook page, and Asia Debating.

​

​